Crafting a well-structured rejection letter or email is essential when informing unsuccessful applicants. Beyond streamlining the hiring process and allowing employers to focus on other candidates, a thoughtfully written rejection letter helps manage expectations, reducing potential disappointment or uncertainty. Providing clear and professional communication not only enhances the candidate experience but also reinforces your company’s reputation, making it more attractive to future talent.
When drafting a rejection letter or template, several key factors should be considered to ensure clarity and professionalism. If you’re unsure where to begin, the following Rejection letter Template can assist you in crafting an effective and courteous response.
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Job Application Rejection Letter Template
[Your Company Name]
[Company Address]
[City, Postal Code]
[Email Address]
[Phone Number]
[Date]
[Candidate Name]
[Candidate Address]
[City, Postal Code]
Subject: Application for [Job Title]
Dear [Candidate’s Name],
Thank you for taking the time to apply for the [Job Title] position at [Company Name]. We appreciate the effort you put into the application process and the opportunity to learn more about your skills and experience.
After careful consideration, we regret to inform you that we have chosen to move forward with another candidate whose qualifications and experience more closely align with the requirements of this role. However, we truly appreciate your interest in [Company Name] and encourage you to apply for future opportunities that match your skill set.
We wish you all the best in your job search and future career endeavours. Thank you again for your interest in joining our team.
Best regards,
[Your Name]
[Your Designation]
[Company Name]
