Once you’ve identified the ideal candidate for your team and they’ve accepted your verbal job offer, the next step is to formalize the offer with a written job offer letter. This document serves as a more official confirmation of the offer, outlining key details about the position and company. It also typically requires the candidate to sign and return the letter as a formal acceptance.
To ensure the offer letter aligns with your company’s requirements and culture, it’s important to craft a template that reflects your hiring approach. Below, we provide a professional offer letter template to help you develop a tailored template for your organization.
[Company Name]
[Company Address]
[City, Postal Code]
[Email Address]
[Phone Number]
[Date]
[Candidate Name]
[Candidate Address]
[City, Postal Code]
Subject: Offer of Employment – [Job Title]
Dear [Candidate’s Name],
We are pleased to offer you the position of [Job Title] at [Company Name]. After careful consideration of your experience, skills, and background, we are confident that you will make a valuable addition to our team.
1. Position & Reporting
You will be employed as a [Job Title], reporting directly to [Hiring Manager/Supervisor’s Name & Title]. Your primary workplace will be [Office Location or Remote], with work hours from [Start Time] to [End Time], [Days of Work]. (Include the WFH arrangement if there is any)
2. Start Date & Employment Type
Your anticipated start date will be [Start Date], and your employment will be [Full-time/Part-time/Contractual]. Your probation period will be [Number of Months].
- Salary: Your monthly gross salary will be SGD [Amount], payable on [Payment Date] each month.
- Bonuses/Incentives: [Details on performance bonus, commission, etc.]
- Benefits: You will be entitled to [Medical Insurance, Annual Leave, Sick Leave, etc.]. More details on company policies will be provided in the employee handbook.
4. Terms & Conditions
- You are required to comply with all company policies and regulations, which may be updated periodically.
- Either party may terminate this agreement by providing [Notice Period] written notice or as per company policy.
- This offer is contingent upon the successful completion of [Background Check/Reference Check/Medical Examination, if applicable].
5. Confidentiality & Non-Compete
By accepting this offer, you agree to maintain the confidentiality of company information and comply with any non-compete and non-disclosure agreements required.
6. Acceptance of Offer
Please sign and return a copy of this letter by [Acceptance Deadline Date] to confirm your acceptance of this offer. Should you have any questions, feel free to contact [HR Contact Name & Email].
We look forward to welcoming you to [Company Name] and working together towards a successful future.
Best Regards,
[Your Name]
[Your Designation]
[Company Name]
Acknowledgment & Acceptance
I, [Candidate’s Name], accept the employment offer for the position of [Job Title] at [Company Name] under the terms and conditions stated in this letter.
Signature: _______________________
Date: _______________________
